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How to create and add a custom email signature

April 1, 2022
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What is an email signature?

Email signatures are "the block of text at the end of an email which includes professional contact details and company branding". They are a perfect opportunity to create brand recognition, but also to activate clients. Long gone are the days where you would limit information to your contact details. By including QRs or links, you can lead contacts to your personal website, booking sites, digital card...

What should an email signature include?

In KADO, you can generate different types of email signatures. However, normally it will include

  • Full name
  • Position
  • Company name
  • [Optional] Some contact information: email, phone number
  • [Optional] Your picture or the company logo
  • [Recommended]: your QR or a link to your digital business card or business profile

In your KADO account, within your profile (https://app.kadonetworks.com/login), click on the tab called Email Signature. You will find there different options to easily create and compose your email signature!

Below you will find instructions on how to add them to the different providers:

How to add your email signature in GMail

  1. On KADO, generate your desired signature and click on "Copy Signature"
  2. Go to your GMail, click on the settings gear that you will find at the top right and click on "See all settings"
  3. Under the "General" tab, scroll down until you find the section called "Signature"
  4. Edit or create a new signature. If you create a new one, make sure you use that one for the Signature defaults
  5. Paste your signature
  6. Scroll to the very bottom and click "Save"

How to add your email signature in Outlook

In order to add your signature in Outlook, it will depend whether you are using a browser or the desktop app on a Windows or a Mac

Adding the signature on Outlook web

  1. On KADO, generate your desired signature and click on "Copy Signature"
  2. Go to your Outlook on the web, click on the settings gear that you will find at the top right
  3. Click on "View all Outlook Settings"
  4. Select "Mail" then "Compose and reply"
  5. Edit or create a new signature. Make sure you give it a name
  6. Paste your signature
  7. Click on "Save"

Adding the signature on the Outlook Windows app

  1. On KADO, generate your desired signature and click on "Copy Signature"
  2. On your Outlook app, click "New Email" as if you were going to write a new email
  3. On the top bar, at the right, click on the button "Signature", then "Signatures"
  4. Edit or create a new signature. Make sure you give it a name
  5. Click on "Save"
  6. Under Choose default signatures, make sure you select the signature you created.
  7. Click on "OK" to finalize the process

Adding the signature on the Outlook Mac app

  1. On KADO, generate your desired signature and click on "Copy Signature"
  2. On your Outlook app, click "New Email" as if you were going to write a new email
  3. From the menu, select Signature > Signatures.
  4. Select + and type a name for the signature.
  5. Under Signature, type your signature and format it the way you like.
  6. Under New messages, select your signature.

How to add your email signature in Apple Mail

  1. On KADO, generate your desired signature and click on "Copy Signature"
  2. With your Apple Mail app, click into the "Mail" menu at the top left of the screen and select "Preferences"
  3. In the "Signatures" tab, click on "+" to add a new signature
  4. Make sure you uncheck the option for "Always match my default message font"
  5. Click into the signature area
  6. Paste your signature
  7. Close the pop up

Frequently Asked Questions

If you are hesitating, do not worry - we are here to explain everything you might want to know. Let us help!

  • A digital business card is a modern, virtual way to share your contact details instantly using QR codes, NFC, or a simple link. Unlike traditional paper cards, a digital business card allows you to update your information in real-time, add interactive elements, and reduce environmental waste.

  • Your digital business card should contain your full name, job title, company, and essential contact details such as email and phone number. You can also add social media links, communication channels like WhatsApp or Calendly, custom buttons, and even video content. With KADO, you can fully customize your card’s design, including colors, company branding, and avatars, ensuring a professional and engaging digital presence.

  • Yes! KADO offers a free version that allows you to design your card from scratch, add links, and share it digitally with ease. The free plan includes essential features, while advanced customization options such as color themes and premium integrations are available in paid tiers. You may create your digital business card for free here..

  • Every KADO digital business card automatically includes a QR code that can be scanned for instant sharing. You can easily find your QR code in the app under the "Exchange" screen or access it through your web profile. If you want to learn more about creating a QR code business card, visit our website.

  • There are many options, but KADO stands out due to its unique features and enterprise capabilities:

    • It supports video, personalized buttons, and links—even in the free tier.
    • It integrates natively with HubSpot, Salesforce, and Microsoft Dynamics for seamless contact management.
    • It offers full design customization, including colors, logos, and company branding.
    • It is built for enterprises, offering advanced security, role-based access control, and an admin dashboard for managing team-wide digital business cards.

  • Absolutely. KADO takes security seriously by using encrypted cloud storage, restricting access through role-based permissions, and ensuring there are no public IPs that expose your data. Additionally, KADO complies with industry-leading security standards, including SOC 2 and GDPR, to protect your business and personal information at all times.

  • Yes! KADO is built with enterprises in mind, offering solutions tailored to businesses of all sizes. It provides centralized contact management, team-wide card distribution, and role-based permissions to ensure that sensitive company data remains protected. Administrators can also use a user-friendly dashboard to manage employees’ digital business cards efficiently.

  • KADO offers NFC-enabled digital business cards that allow you to share your contact details instantly by tapping your card on any NFC-compatible smartphone. Unlike traditional business cards, these NFC cards eliminate the need for scanning QR codes or manually entering contact details. You can request your NFC Business Card directly through our website.

  • No, KADO works seamlessly on both mobile and desktop browsers, allowing you to share your contact details without requiring an app. However, for enhanced functionality, KADO also offers a mobile app where you can store your card in an in-app wallet, quickly access your QR code, and share your card even without an internet connection.

  • You can share your KADO digital business card in multiple ways, making it easier to connect with others. The most common methods include displaying your QR code for scanning, sharing your unique link via email or text, or using an NFC-enabled card. The best part is that your recipient does not need an app to receive or save your contact details.

  • Yes, KADO offers seamless CRM integrations to enhance your workflow. KADO CRM integrations include HubSpot, Salesforce, and Microsoft Dynamics, allowing you to sync contacts and track interactions automatically. Additionally, KADO supports Zapier, enabling integration with over 100 other tools, making it an excellent fit for businesses that rely on automation.

  • Yes! If you have saved your digital business cards in your mobile wallet or as widgets on your device, you can still share your contact details even without an internet connection. This ensures that you are always ready to network, whether you are at an event, on a plane, or in an area with poor connectivity.

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