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How to create and add a custom email signature

April 1, 2022

What is an email signature?

Email signatures are "the block of text at the end of an email which includes professional contact details and company branding". They are a perfect opportunity to create brand recognition, but also to activate clients. Long gone are the days where you would limit information to your contact details. By including QRs or links, you can lead contacts to your personal website, booking sites, digital card...

What should an email signature include?

In KADO, you can generate different types of email signatures. However, normally it will include

  • Full name
  • Position
  • Company name
  • [Optional] Some contact information: email, phone number
  • [Optional] Your picture or the company logo
  • [Recommended]: your QR or a link to your digital business card or business profile

In your KADO account, within your profile (https://app.kadonetworks.com/profile), click on the tab called Email Signature. You will find there different options to easily create and compose your email signature!

Below you will find instructions on how to add them to the different providers:

How to add your email signature in GMail

  1. On KADO, generate your desired signature and click on "Copy Signature"
  2. Go to your GMail, click on the settings gear that you will find at the top right and click on "See all settings"
  3. Under the "General" tab, scroll down until you find the section called "Signature"
  4. Edit or create a new signature. If you create a new one, make sure you use that one for the Signature defaults
  5. Paste your signature
  6. Scroll to the very bottom and click "Save"

How to add your email signature in Outlook

In order to add your signature in Outlook, it will depend whether you are using a browser or the desktop app on a Windows or a Mac

Adding the signature on Outlook web

  1. On KADO, generate your desired signature and click on "Copy Signature"
  2. Go to your Outlook on the web, click on the settings gear that you will find at the top right
  3. Click on "View all Outlook Settings"
  4. Select "Mail" then "Compose and reply"
  5. Edit or create a new signature. Make sure you give it a name
  6. Paste your signature
  7. Click on "Save"

Adding the signature on the Outlook Windows app

  1. On KADO, generate your desired signature and click on "Copy Signature"
  2. On your Outlook app, click "New Email" as if you were going to write a new email
  3. On the top bar, at the right, click on the button "Signature", then "Signatures"
  4. Edit or create a new signature. Make sure you give it a name
  5. Click on "Save"
  6. Under Choose default signatures, make sure you select the signature you created.
  7. Click on "OK" to finalize the process

Adding the signature on the Outlook Mac app

  1. On KADO, generate your desired signature and click on "Copy Signature"
  2. On your Outlook app, click "New Email" as if you were going to write a new email
  3. From the menu, select Signature > Signatures.
  4. Select + and type a name for the signature.
  5. Under Signature, type your signature and format it the way you like.
  6. Under New messages, select your signature.

For a detailed video, check the Microsoft site

How to add your email signature in Apple Mail

  1. On KADO, generate your desired signature and click on "Copy Signature"
  2. With your Apple Mail app, click into the "Mail" menu at the top left of the screen and select "Preferences"
  3. In the "Signatures" tab, click on "+" to add a new signature
  4. Make sure you uncheck the option for "Always match my default message font"
  5. Click into the signature area
  6. Paste your signature
  7. Close the pop up

FAQs

A digital business card is a way to share and save contact information in real-time quickly. They are customized with your unique information and branding. You can share them with a URL or QR with your client being able to download your information in just a click and without needing the application. Digital business cards are the best way to move your brand forward. In this digital era, your virtual business card will enhance your networking interactions and demonstrate that you are willing to adapt to changing times.

  • KADO is phone and browser based, not object based
  • KADO is smart DBC allowing you to manage contacts and interactions with contacts
  • KADO will integrate with a number of useful internal and external sources: email, meetings, notes, CRM’s, LinkedIn, Twitter, News, etc.

Service-driven professionals have access to sensitive information, whether client personal or confidential business data (e.g.: tastes, business and acquisition plans, family, active deals). However, this is information that should not be shared with the rest of the team, or maybe just with a few people. Our privacy management features allow you to manage what contacts, notes and interactions you share, and with who.

We are currently working on our first integrations so that you can easily import your contacts from external sources. Teams will soon offer the possibility to import contacts from outlook! In the short term, we will also be connecting with your email and calendar provider, as well as CRMs and other external sources.

Our admin module not only allows you to modify the colours, logo and branding of your digital business cards, but also allows you to create teams and offices to manage your employees.
- Teams allow you to divide employees by groups of people that should be naturally sharing information amongst them: all contacts, notes and interactions will be automatically shared amongst the team.
- Offices allow you to manage the address and locations where the employees are based.

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